Smart Education Asset Management Software for Universities
Simplify campus rental management for labs, classrooms, student centers, and events.
Universities share assets across departments - from AV tools to lab kits and event gear. Our rental management solution brings control, clarity, and automation to every rental across all campuses.
Real-Time Inventory
Track equipment availability across all departments instantly
Multi-Term Reservations
Support daily, weekly, or semester-long equipment rentals
Digital Inspections
Record equipment condition with photos and notes
Rentals Managed Easily Across Campus
For students, staff, labs, IT teams, and events
AV Gear
Cameras, microphones, projectors, monitors
IT Equipment
Laptops, tablets, VR kits
Lab and Science Tools
Meters, microscopes, sensors
Furniture
Desks, chairs, staging, pop-up booths
Student Items
Lockers, temporary furniture, event items
Whether you run a central rental store or manage department-specific inventory, we give you full visibility and automation.
A Smarter Way to Manage Educational Rentals
One system for scheduling, delivery, tracking, and return
Real-Time Inventory Tracking
See what's available, reserved, out for delivery, or overdue
Multi-Term Reservation Options
Support one-day, multi-day, weekly, or semester-long rentals
Transport Tickets & Scheduling
Auto-generate delivery/pickup tickets with location and time
Digital Inspections with Photos
Record equipment condition before and after use
Recurring and One-Time Billing
Invoice for long-term lab gear or charge per use as needed
User Profiles & CRM
Store history of student/staff rentals and asset usage
Power BI Dashboards
Analyze trends, utilization, and equipment return rates
Microsoft Tools Integration
Connect to Outlook, Teams, Excel, and QuickBooks
Purpose-Built for University & Education Rentals
Eliminate paper logs and spreadsheets
Digital workflows replace manual tracking systems
Avoid overbookings with real-time availability
Live inventory updates prevent scheduling conflicts
Coordinate across departments or multi-campus environments
Unified system for all locations and departments
Log all usage and maintenance activity for every asset
Complete audit trail for equipment lifecycle
Speed up check-in/out with digital workflows and barcode scanning
Streamlined processes reduce wait times
Digital Workflows
Barcode scanning and mobile apps streamline operations
Multi-Campus Support
Centralized management across all university locations
Built on Microsoft Dynamics 365
PREXA365 runs on Microsoft's trusted cloud platform, offering scalability, data security, and seamless access from any device.
Every feature works on desktop, tablet, and mobile — perfect for IT staff, lab managers, and AV coordinators on the move.
Microsoft Cloud Platform
- Enterprise-grade security
- Automatic scalability
- 99.9% uptime guarantee
Multi-Device Access
- Desktop applications
- Tablet optimization
- Mobile apps
Seamless Integration
- Microsoft Office 365
- Teams collaboration
- Outlook calendar sync
Trusted by universities worldwide for mission-critical applications
Enterprise Security
Bank-level encryption and compliance standards
99.9% Uptime
Reliable access when you need it most
24/7 Support
Microsoft's global support infrastructure
We Track What Matters
Our robust management system uses KPI dashboards aligned with global industry standards:
Equipment Utilization
Track usage rates and optimize inventory allocation
Rental Frequency
Monitor demand patterns and peak usage times
Return Rate Tracking
Ensure timely returns and reduce equipment loss
Top-Requested Items per Department
Identify popular equipment and plan purchases
Asset Lifecycle and Maintenance Schedules
Optimize maintenance timing and equipment lifespan
ARA Standards
Industry-standard KPI tracking and reporting
Real-Time Data
Live updates for immediate decision making
Custom Reports
Tailored analytics for your specific needs
Simplify Rentals Across Campus with Us
Everything your university needs to manage equipment lending — organized, automated, and ready to scale.
Quick Setup
Get started in days, not weeks
Expert Support
Dedicated implementation team
Proven Results
Trusted by leading universities